Privacy policy Quad Skates

 

Quad skate school (“the Club”, “we”, “our”, or “us”) is committed to protecting and respecting your privacy. This policy explains how we collect, use, store, and protect personal information in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

 

This policy applies to all club members, parents or guardians of junior members, event participants, volunteers, and visitors to our website or social media pages.

1. Data Controller

Quads skate school

Email: quadskateschool@gmail.com

 

2. Information We Collect

 

We may collect and process the following personal information:

For adult members

 

  • Full name
  • Email address
  • Phone number
  • Emergency contact details
  • Membership or registration details
  • Payment information for memberships or events


For members under 18

  • Child’s name
  • Date of birth or age group
  • Parent/guardian name
  • Parent/guardian contact details (email and phone)
  • Emergency contact information
  • Medical information relevant to participation (if voluntarily provided)


We only collect the minimum information necessary to run the club safely and effectively.

 

3. How We Use Your Information

 

We use personal data to:

 

  • Manage membership registrations
  • Organise skating sessions, training, and events
  • Communicate important club information and schedule updates
  • Ensure participant safety, including emergency contact if needed
  • Maintain safeguarding records
  • Administer payments and memberships
  • Meet legal, insurance, or governing body requirements

Our lawful bases for processing data include:

  • Consent
  • Legitimate interests (running the club safely and effectively)
  • Legal obligations

4. Children’s Data (Under 18)

For members under the age of 18, personal information is collected and processed with the consent of a parent or legal guardian.

 

Parents or guardians are responsible for:

  • Providing accurate information
  • Giving consent for participation
  • Managing communication on behalf of their child

Children’s data is handled with additional care and only shared when necessary for safeguarding, safety, or insurance purposes.

5. Photography and Video

Photos or videos may occasionally be taken during club activities for purposes such as:

 

  • Club promotion
  • Social media posts
  • Website content
  • Event promotion

For members under 18, photos or videos will only be used with explicit parental/guardian consent.

 

Parents or members can withdraw consent at any time by contacting the club.

6. How We Store and Protect Your Data

Personal information is stored securely and only accessible to authorised club organisers or committee members.

 

We take reasonable steps to protect your information from:

  • Loss
  • Unauthorised access
  • Disclosure or misuse

Information may be stored using secure digital systems or locked physical records.

 

7. Sharing Your Information

 

We do not sell or share personal data for marketing purposes.

Information may be shared only where necessary with:

  • Insurance providers
  • Sports governing bodies
  • Safeguarding authorities
  • Emergency services if required
  • Payment processors (for membership or event payments)

 

8. How Long We Keep Your Information

We keep personal data only for as long as necessary to:

  • Manage membership records
  • Meet legal or insurance requirements
  • Maintain safeguarding records where required

Typically, membership information is retained for up to 3 years after a member leaves the club, unless a longer retention period is legally required.

 

9. Your Rights Under UK GDPR

You have the right to:

 

  • Access the personal data we hold about you
  • Request correction of inaccurate data
  • Request deletion of your data where appropriate
  • Restrict or object to certain processing
  • Withdraw consent at any time
  • Lodge a complaint with the Information Commissioner’s 

 

10. Contact Us

 

If you have any questions about this privacy policy or how your data is handled, please contact:

 

quadskateschool@gmail.com

 

11. Changes to This Policy

We may update this privacy policy from time to time. Any changes will be shared with members and posted on our website or membership materials.